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See the following for Information Technology's Computer Classroom Reservation Policy and information. Information Technology Homework Labs cannot be reserved.
UWSP Information Technology oversees the scheduling of all requests to use Information Technology computer classrooms including reservation requests submitted via UWSP's Event Management System (EMS).
All full-term academic classes are scheduled through the Office of the Registrar. Computer classroom reservation requests are not accepted until the Registrar’s office completes academic course scheduling for the request semester.
Once the Registrar’s office completes academic course scheduling, IT computer classrooms are then generally scheduled on a first-come, first-served basis. Reservation requests must be made at least 48 hours in advance and no more than 3 months in advance.
Make your scheduling request well in advance to ensure availability
IT Computer Classroom Reservation Policy
Priorities for Use and Definitions of Classifications
Academics, classes, and homework are the primary use of IT computer classrooms. Fees and staffing are assigned based on the classifications described below. If needed, IT will arrange for the creation of guest accounts to be used with the lab reservations. Factors taken into consideration when determining the classification assigned include:
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Type of event
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Sponsoring organization
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Policies set for acceptable computer classroom usage
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Impact on computer classroom usage across campus
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Charges incurred by event participants
Ad Hoc Academic Use
UWSP faculty and staff can submit requests to reserve computer classrooms for ad hoc classes or other University meetings or events once the Registrar’s office completes academic course scheduling,
Non-Academic Use
All non-academic use requests to reserve an IT computer classroom are reviewed prior to approval to ensure that the event being scheduled:
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Does not interfere with academic or homework use.
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Does not interfere with the general welfare of UWSP community members, i.e., faculty, staff, and students.
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Meets guidelines for which computer labs have been designed.
Note: The use of state facilities, including faculty and staff offices, for soliciting, receiving, or making political contributions by mail or in person is prohibited by law (11.36 Wis. Stats.).
| Classification |
Description |
Fees |
| Class I Users |
UWSP academic or administrative units using IT computing facilities and services to provide course work, workshops, training, research activities, or institutional programs for UWSP faculty, staff, and/or students. Events may include some non-UWSP participants (not a majority). This group of users is led by a UWSP faculty or staff member.
Audience: UWSP faculty, staff, and students with small percentage of external.
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No reservation fee and no Lab Assistant fees assessed. Non-UWSP participants will require a guest account. The $20 account activation fee is waived for Class I Users. |
| Class II Users |
UWSP academic or administrative units using IT computing facilities and services to provide course work, workshops, training, research activities, or institutional programs for K-12 students, college students, or UW System faculty, staff, or students.
Audience: Prospective K-12 or college students, UWS faculty, staff, students.
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A fee of $20 shall be assessed to facilitate account creation and computer classroom setup plus:
Lab Assistant fees of $15.00 per hour - Lab Assistants arrive 15 minutes prior to the group's scheduled start time to ready the lab for the event. |
| Class III Users |
UWSP academic or administrative units using IT computing facilities and services to provide non-credit courses or activities for non-profit organizations, state or federal government agencies, non-UWS institutions, or community members.
Audience: External but non-profit or state/federal agencies.
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$40 per hour for use of the computer classroom, with a minimum half-day charge assessed plus:
$20 fee assessed for group network account creation plus:
Lab Assistant fees of $15.00 per hour - Lab Assistants arrive 15 minutes prior to the group's scheduled start time to ready the lab for the event.
This assumes no specialty software installation. In the event specialty software needs to be installed, additional fees - as well as advance notice - will be involved.
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| Class IV Users |
All other users. Computer classroom reservation requests that do not clearly fit into the categories defined above.
Audience: Generally private entities or organizations and groups outside the UWSP campus community.
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$200 per hour for use the computer classroom, with a minimum half-day charge assessed plus:
$20 fee assessed for group network account creation plus:
Lab Assistant fees of $15.00 per hour - Lab Assistants arrive 15 minutes prior to the group's scheduled start time to ready the lab for the event. This assumes no specialty software installation. In the event specialty software needs to be installed, additional fees - as well as advance notice - will be involved.
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Confirmation
Your reservation is not official until confirmed by IT Staff via email.
Cancellation Policy
Class I Cancellations: Inform the IT Service Desk of a cancellation as soon as possible. Last minute or lack of cancelling can deprive another class or event in need of a reservation of the opportunity to use the room during your confirmed time.
Class II, III, or IV cancellations: must be received 48 hours prior to the start of the event. Full fees will be charged for cancellations received under 48 hours.
Computer classrooms scheduled but not used: If your reserved computer classroom is not in use after 20 minutes from the start of the reservation, and if you have not informed IT of a delay, Information Technology reserves the right to:
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open the room to general use, or,
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close the lab if the reservation falls after regular lab hours.
Please be respectful of others and only reserve a computer classroom for the time you expect to be using the room.
Contact the IT Service Desk for additional help or questions!