An Advisee distribution list contains the email address of an adviser and all assigned student advisees. All Advisee distribution lists are automatically available in Microsoft Outlook. The lists are updated every half hour from data supplied by the Office of the Registrar.
NOTE: To ensure student privacy no one can see the membership of advisee lists.
About Advisee Distribution Lists
Who Can Use Advisee Distribution Lists?
The owning adviser can send messages to their Advisee list.
Naming Conventions for Advisee Lists
Advisee distribution list names are in the following format:
- Undergrad advisee list (UGRD):
- adv-[adviser last name], [adviser first name]-UGRD
- Graduate advisee list (GRAD):
- adv-[adviser last name], [adviser first name]-GRAD
Examples
| Advisor |
UGRD/GRAD |
Advisee Distribution List Name |
| Anderson, Susan |
UGRD |
adv-Anderson, Susan-UGRD |
| Anderson, Susan |
GRAD |
adv-Anderson, Susan-GRAD |
How To Email Advisee Lists
See the following for how to locate your distribution lists from both the Outlook Desktop and Web apps. Macs should use the Outlook Web app instructions to locate and email their lists.
Email Advisee Lists in the Outlook Desktop App (for Windows PC)
- Create a new email in Outlook.
- Click the To button to open the Select Names dialog box.
- In the Select Names Search box, begin typing the list name using the format in the above examples. You can also click the "Address Book:" dropdown and select Advisees to locate your advisee lists.
- Select your Advisee list(s).
- Click To, then OK to address the email.
Email Advisee Lists in the Outlook Web App (for Windows PC and Mac)
- Open Outlook for the web in a browser.
- Create a new email and click To.
- Select Advisees in the contact list. Search for the desired Advisee list then click the + to the right of the list to add.
- At the bottom right click Save.