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An Advisee distribution list contains the email address of an adviser and all assigned student advisees.
NOTE: To ensure student privacy no one can see the membership of advisee lists.
Who Can Use Advisee Distribution Lists?
The owning adviser can send messages to their Advisee list.
- To request access to email a course distribution list email the UWSP Postmaster.
- To request access to send an email to all UWSP course lists, contact the Registrar's Office.
Messages will be rejected if sent from an off-campus internet address or unauthorized UWSP account.
Naming Conventions for Advisee Lists
Advisee distribution list names are in the following format:
- Undergrad advisee list (UGRD):
- adv-[adviser last name], [adviser first name]-UGRD
- Graduate advisee list (GRAD):
- adv-[adviser last name], [adviser first name]-GRAD
Examples
| Advisor |
UGRD/GRAD |
Advisee Distribution List Name |
| Anderson, Susan |
UGRD |
adv-Anderson, Susan-UGRD |
| Anderson, Susan |
GRAD |
adv-Anderson, Susan-GRAD |
How To Email Advisee Lists
In Outlook Desktop
- Create a new email in Outlook.
- Click the To button to open the Select Names dialog box.
- In the Select Names Search box, begin typing the list name using the format in the above examples
OR
- Click the Address Book dropdown > All Groups > Advisees.
- Select your Advisee list(s).
- Click To > OK to address the email.
In Outlook for the Web
- Open Outlook for the web in a browser.
- Create a new email and click To.
- Select Advisees in the contact list. Locate the desired Advisee list and click the to add it to the email as a recipient.
Availability & Accuracy
All distribution lists are automatically available in Microsoft Outlook. The lists are updated every half hour from data supplied by the Office of the Registrar.