How Do I Create and Use Contact Groups?

You can create Contact Groups in Outlook to email multiple people at once instead of typing in individual emails. If you want more efficient functionality with your contact list, consider creating a group!

There are multiple functions for contact groups, click the headings below for a shortcut to instructions:

How to Create a Contact Group

  1. Open Outlook and select People on the left side menu.
    Screenshot of the Outlook app with a red arrow pointing to the People icon.
     
  2. Click the drop-down arrow on the New Contact button > select Contact Group.
    Screenshot of the Outlook app with a red arrow pointing to the New Contact button and a red box highlighting Contact Group.
     
  3. Name the contact group then click Add Members > From Address Book.
    Screenshot of the create Contact Group screen in Outlook. A red box highlights a text box where you can type a name for the group. Red boxes highlight the Add Members from Address Book buttons.
     
  4. Search for individuals you want to add to your group > double-click the name > click OK.
    A red highlight box highlights where you can type a name to search for someone to add to the group. A red arrow pointsn to the OK button.
     
  5. Click Save & Close after adding desired members.
    A red box highlights the Save & Close button.
     

You can also find your created contact groups by going to the People section of Outlook.
People section of outlook with name of contact group highlighted.

 

Email a Contact Group

  1. Open Outlook and create a New Email.
    A red box highlights the New Email button in Outlook.
     
  2. In the To: field type in the name of your contact group.
    Screenshot of a new email message. The To: field has a contact group highlighted with a red box.
     
    • If you need a reminder of who is in your contact group, click the  next to the name to see individual emails.
       
  3. Draft your email and click Send.

 

Delete a Contact Group

  1. Open Outlook and click the People icon.
     
  2. Find the group you want to delete > right click the group name > select Delete.
    People section of Outlook showing options to edit a group

 

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