Purchasing Software For Use At UWSP

All requests for software purchases at UWSP must be reviewed by and processed through the Information Technology Purchasing Office. This applies to all licensed and installed software, internet-based service software ("software as a service" (SAAS)), open source software and freeware. Information Technology maintains the licenses for software used throughout the university.

For more information see IT's Hardware/Software Purchase Request Review Policy and Process.

Steps for Requesting New Software

Before Requesting New Software

1. Confirm the software is not already available.
   • Check to see if the new software you wish to acquire is already listed in our Software Catalog of approved, licensed software.
   • Contact your Campus​ Support Team member or IT Support person and ask if the software is already available through UWSP.
      
2. If the software is already approved and available to UWSP campuses, contact IT Purchasing for contract and special software pricing.  You can purchase additional licenses if needed and request to have the software installed.  See How to have your newly acquired software installed below.
    

To Initiate a Request for a New Software Product

1. Send an email containing the following information to the Information Technology Purchasing Office.  

Include all following information that is applicable:

• Department Contact: 
• Funding source / Account for Charges: 
• Business Justification (i.e., How is the product being used?, Are you logging in?, How?): 
• Software - Can it integrate with Canvas?: 
• Product URL/Website: 
• Link to product information about compliancy with Web Conte​nt Accessibility Guidelines (WCAG) 2.2​.: 
• ​Link to product's Privacy Policy (PDF or URL): 
• Link to product's Terms and Conditions (PDF or URL)​: 
• The name of the IT Staff person who helped you prepare your software request: 

Once the Information Technology Purchasing Office receives your email they will begin the review process. The software review process can take up to one to two weeks once your email request is received.

*Note:  Products must be reviewed EVERY year, even though some products may be renewals, and other products may be free.

2. Watch for an email from​ the IT Purchasing Office with additional information​.
    
3. Have Approved and Acquired Software Installed

• ​Install on up to five machines
  • Please enter an IT Workorder to request the install.
     
• Install for non-instructional department use on six​ machines or more
  Please enter an IT Workorder and Include the following:
  • Computer name(s) that need the installed software
  • Application name, version, and manufacturer
  • Number of licenses acquired through IT Purchasing or indicate if it is free or unlimited
  • Current location of software (e.g., IT Purchasing, download link, other)
  • Preferred completion date.
     
• Install academic class software in a department computer lab, IT computer classrooms, or homework labs
  • See Software Requests for Computer Classrooms and Computer Labs for instructions on submitting your request and important semester deadlines.
     

If you have questions about the purchasing process, or have pre-purchase technical questions about software to be used at UWSP, please contact IT Purchasing. 

IT Purchasing
601 Division St
Stevens Point, WI 54481
Office: 715-346-4899
Info.Tech.Purchasing.Office@uwsp.edu​

Orders can be picked up between 8am-3pm. 
Please make an appointment to ensure a staff person is available.