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Information Technology purchases all software for UWSP including physical software and internet-based service software ("software as a service" (SAAS).)
IMPORTANT - UW System Directive
Work-related software purchases must comply with all state contracts. Information Technology maintains the licenses for software used throughout the university. All Information Technology related products including hardware, purchased and no-cost software (e.g. "freeware"), must go through a review process.
This review process ensures that these products:
- Are supportable in the campus computing environment and will work with other reviewed technologies.
- Do not pose an information security concern or potential threat.
- Are available through UW-System purchasing practices.
See UWSP's Policy Regarding the Use of Non-Approved Information Technology Applications and Hardware for University Business and Instruction.
Before requesting new software
- Confirm the software is not already available.
- Check to see if the new software you wish to acquire is already listed in our Software Catalog of approved, licensed software.
- Contact your Campus Support Team member or IT Support person and ask if the software is already available through UWSP.
- If the software is already approved and available to UWSP campuses, contact IT Purchasing for contract and special software pricing. You can purchase additional licenses if needed and request to have the software installed. See How to have your newly acquired software installed below.
To initiate a request for a new software product
Send an email to the Information Technology Purchasing Office.
Include all following information that is applicable:
- Department Contact
- Funding source / Account for Charges
- Business Justification (i.e., How is the product being used?, Are you logging in?, How?)
- Software - Can it integrate with Canvas?
- Product URL/Website
- Link to product information about compliancy with Web Content Accessibility Guidelines (WCAG) 2.2.
- Link to product's Privacy Policy (PDF or URL)
- Link to product's Terms and Conditions (PDF or URL)
- The name of the IT Staff person who helped you prepare your software request.
The software review process can take up to one to two weeks once your email request is received.
Please watch for an email from the IT Purchasing Office with additional information.
*Note: Products must be reviewed EVERY year, even though some products may be renewals, and other products may be free.
- Install on up to five machines
- Contact the IT Service Desk to perform the install.
- Install for non-instructional department use on six machines or more
Please enter an IT Workorder and Include the following:
- Computer name(s) that need the installed software
- Application name, version, and manufacturer
- Number of licenses acquired through IT Purchasing or indicate if it is free or unlimited
- Current location of software (e.g., IT Purchasing, download link, other)
- Preferred completion date.
- Install academic class software in a department computer lab, IT computer classrooms, or homework labs
If you have questions about the purchasing process, or have pre-purchase technical questions about software to be used at UWSP, please contact IT Purchasing.
IT Purchasing
601 Division St
Stevens Point, WI 54481
Office: 715-346-4899
Info.Tech.Purchasing.Office@uwsp.edu
Orders can be picked up between 8am-3pm.
Please make an appointment to ensure a staff person is available.