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Departments, units, and services are strongly encouraged to use a shared mailbox for office and role-related correspondence instead of individual UWSP accounts or non-UWSP email accounts. To request an additional email mailbox please submit an IT Workorder.
If you have already been granted access to a shared mailbox, learn how to add an additional mailbox in Outlook.
NOTE: Official UWSP accounts should be used for all university business. The use of non-UWSP accounts (gmail, hotmail, other business email, etc.) for any university business is strictly forbidden by UW-Stevens Point and UW-System policy and federal regulations regarding the handling of protected data. For more information, please see these e-mail safety tips or contact the UWSP Information Security Office.
Benefits of Shared Mailboxes
- Better customer service: designated staff members all help monitor office or role communications to provide quick and timely follow up.
- Better branding: Use in brochure design, web pages, letter-head, email communication, campus phonebook, catalog, etc - wherever you may have been using a specific person's email address.
- Retain history: maintain a consistent storage space for important correspondence.
- Receive faster attention: display a professional "From" address when sending and replying to emails.
Does a Shared Mailbox Mean More Work for Me?
Not at all! A shared mailbox provides an additional, separate inbox from your personal UWSP account so you no longer have to manually sort or filter emails.
And no need for separate logons - Outlook gives you the ability to add additional mailboxes to your Outlook profile and seamlessly switch between them.
How Do I Request a Shared Mailbox?
Please submit an IT Workorder to request an additional mailbox. Once the office/unit requests the new mailbox and designates which staff members should receive access permissions, instructions are sent from the Postmaster to all staff for whom permissions have been requested.
Have questions about shared mailboxes? Please contact the Service Desk.