Each department has 19 Department Distribution Lists for staff communication. These lists are automatically maintained and populated from information in UWSP's Department Information Management System (DIMS).
NOTE: The Faculty/Staff list and Associated list are accessible through both the primary Outlook Global Address list and in the Address Book dropdown list.
Who Can Use the Department Distribution Lists?
There are no restrictions on UWSP accounts sending to most department lists.
Certain department lists are restricted to prevent accidental use. You will receive an automated Delivery Status Notification (DSN) message stating that you are not authorized to send email to the list if it is restricted. If that happens, you can request access from the department itself to send to their lists.
For information on requesting access to send email to a Department Distribution List contact the Postmaster.
Naming Conventions
A Department Distribution List name consists of the DeptName followed by a , the appointment type, and the word List (see examples below).
The DeptName is as close as possible to what is shown in DIMS.
A Department Distribution List email address is in the format "dl-" (for distribution list), followed by the department abbreviation (DA), and then the distribution list alias.
The department abbreviation is used as the base for all email aliases for the department.
Examples
|
Distribution List Name
|
Email Address Format
|
Description
|
|
DeptName – Faculty/Staff List
|
dl-DAfacstafflist@uwsp.edu
|
This is normally the most frequently used list. It includes all Faculty, Academic Staff, Classified and Associated list members.
|
|
DeptName – Associated List
|
dl-DAassoc@uwsp.edu
|
This is the only list not DIMS-based. Department membership is maintained by the department Resource Admins through the Group Membership Manager system.
|
- Create a new email in Outlook.
- Type the Distribution List email address (e.g. dl-admissfacstafflist) into the email Subject.
- Type Info Tech Return List Membership into the email's To line.
- Click Send.
You will receive an email from the Postmaster containing the membership list.
Distribution lists sometimes contain a collection of sub lists. To view sub list membership:
- Create a new email in Outlook.
- Copy and paste the email address(es) from the Alias/Logon column into the email Subject line.
- To view the membership for multiple sub lists, type a semi-colon ";" after each list email address added.
- After the last address type #expand.
- Type Info Tech Return List Membership into the email's To line.
- Click Send.
You will receive a separate email from Postmaster for each list.
How to Email a Department Distribution List
In the Outlook Desktop app
- Create a new email.
- Click the To... button to open the Select Names dialog box.
- Click the Address Book dropdown and select Classifications by Department.
- Type the department name in the Search box to display the distribution lists for that department.
- Select the desired list(s).
- Ctrl+click to select non-contiguous lists. Shift+click to select a range.
- Click To > OK to address the email.
In Outlook for the Web
- Create a new email.
- Click To then click the double-arrow at the left to display the Directory list.
- Scroll down the Directory and select Classifications by Department.
- Click the to the right of a list to add it to the To: line.
- Click Save at the top of the Directory to add the list address to your email.
Availability & Accuracy
All distribution lists are automatically available in Microsoft Outlook and OWA. The lists are updated every hour based on information in DIMS.
Contact the IT Service Desk for additional help!