Schedule a Zoom Meeting in Outlook

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IMPORTANT: All Zoom meeting guests are required to sign in (authenticate) when joining a Zoom meeting. While you can turn off this requirement, we strongly recommend that you leave this turned on to help prevent Zoombombing. To add an authentication exception to a single or recurring meeting, see Add authentication exceptions.

Schedule a Zoom Meeting Through Outlook

 

Schedule a Zoom meeting in the Outlook 365 Desktop App

  1. From the Home tab of your Outlook Mail or Calendar screen, locate the Zoom group and select Schedule a Meeting.
  2. A new Outlook Meeting opens behind a Zoom - Schedule Meeting box.
  3. In the Zoom - Schedule a Meeting box, review/modify your Security settings and other meeting settings. You are required to have at least one Security feature enabled for your Zoom meeting. Disabling all meeting security features will automatically place all guests in a waiting room until you admit them.

  1. Click Save to add your Zoom meeting connection information to your meeting invite.
  2. Complete your meeting invite and Send your meeting.

 

Schedule a Zoom meeting in the Outlook 365 Web App

  1. In your Outlook Web app, open your calendar.
  2. From the Menu's Home tab create a New event.
  3. On the New Event menu click Zoom and select Add a Zoom Meeting.
  4. If a "Zoom wants to display..." prompt displays, click Allow, then Sign In with your UWSP account.
  5. Your Zoom meeting information should be added.
  6. Add your invitees.
  7. At the right of the date/time field click Scheduler to see all invitee schedules and select an available meeting time.
  8. Click Send.

 

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