Each department has 19 Department Distribution Lists for staff communication. These lists are automatically maintained and populated from information in UWSP's Department Information Management System (DIMS).
About Department Distribution Lists
There are no restrictions on UWSP accounts sending to most department lists though certain department lists are restricted to prevent accidental use. If a list is restricted you will receive an automated Delivery Status Notification (DSN) message stating that you are not authorized to send email to the list. If this happens, you can request access from the department itself to send to their lists.
Naming Conventions
A Department Distribution List name consists of the DeptName followed by a , the appointment type, and the word List (see examples below).
The DeptName is as close as possible to what is shown in DIMS.
A Department Distribution List email address is in the format "dl-" (for distribution list), followed by the department abbreviation (DA), and then the distribution list alias.
The department abbreviation is used as the base for all email aliases for the department.
Examples
Table containing examples of the Department distribution list naming convention.
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Distribution List Name
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Email Address Format
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Description
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DeptName – Faculty/Staff List
e.g. English - Faculty/Staff List
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dl-DAfacstafflist@uwsp.edu
e.g. dl-englfacstafflist@uwsp.edu
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The Faculty/Staff List is normally the most frequently used. It includes all Faculty, Academic Staff, Classified and Associated list members.
|
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DeptName – Associated List
e.g. English - Associated List
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dl-DAassoc@uwsp.edu
e.g. dl-englassoc@uwsp.edu
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This is the only list not DIMS-based and automatically maintained. A department's Associated List membership is maintained by the department Resource Admins through the Group Membership Manager system.
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How to Email a Department Distribution List
NOTE: The Faculty/Staff list and Associated list are available through the primary Outlook Global Address list search. To email all other department distribution lists, see below.
In the Outlook Desktop app
- Create a new email.
- Click the To... button to open the Select Names dialog box.
- Click the Address Book dropdown and select Classifications by Department.
- Type the department name in the Search box to display the distribution lists for that department.
- Select the desired list(s). Tip: Ctrl+click to select non-contiguous lists. Shift+click to select a range.
- Click To, then click OK.
In Outlook for the Web
- Create a new email.
- Click To then click the double-arrow at the left to display the Directory list.
- Scroll down the Directory and select Classifications by Department.
- Click the to the right of a list to add it to the To: line.
- Click Save at the top of the Directory to add the list address to your email.
Availability & Accuracy
All distribution lists are automatically available in Microsoft Outlook and OWA. The lists are updated every hour based on information in DIMS.
Contact the IT Service Desk for additional help!