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Course distribution lists include the email addresses of the instructor(s) and all students enrolled in a specific section of a course for a given term. Sending a message to a course list ensures that all students currently enrolled in the course and the course instructor(s) receive the information.
Course distribution lists are automatically available through Microsoft Outlook and are updated nightly throughout the semester from data supplied by the Registrar's Office. New semester lists become available during the course registration period.
NOTE: To ensure student privacy no one can see the membership of a course distribution list.
Who Can Use Course Distribution Lists?
Only the course instructor and students enrolled in the course can send emails to the course distribution list. Emails must be sent from the UWSP email accounts in the list membership.
Requesting Permission to Email a Course Distribution List
- To request access to email a course distribution list email the UWSP Postmaster.
- To request access to send an email to all UWSP course lists, contact the Registrar's Office.
Naming Conventions
A course distribution list name begins with the curriculum abbreviation, followed by the course number, section and semester/year.
Examples:
- SOC 101 SEC 01 (Summer 2019)
- MUS 221 SEC 01 (Spring 2019)
How to Email a Course Distribution List
NOTE: Remember to add all distribution list sections of the course including graduate sections and sections of cross-listed courses!
In the Outlook Desktop app
- Open Outlook and create a new email message.
- Click the To... button to open the Select Names dialog box.
- In the Select Names box, you can access course distribution lists from two different areas:
- In the Search box, type the curriculum abbreviation and course number then press enter.
OR
- Click the Address Book drop-down and select the courses list for the current semester.
- Select the desired course > click To > OK.
In Outlook for the Web
- Open your UWSP email in a web browser, create a new email, and click To.
- Select Courses > begin typing the course you want to email.
- Click the to add the course list as a recipient and Save.
Availability & Accuracy
All distribution lists are automatically available in Microsoft Outlook. The lists are updated every half hour from data supplied by the Office of the Registrar.
Contact the IT Service Desk for additional help!